Business Operations Specialist

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

McKinstry is looking for a Business Operations Specialist to support our growing Service team in Seattle, WA. This role provides excellent administrative and operational support within assigned business unit, with a focus on process improvement and project management support. Additional responsibilities may include:

Project Management & Process Improvement

• Champion McKinstry processes and procedures to enhance business productivity.
• Help manage the inventory and distribution of McKinstry-branded items within assigned Business Unit(s).
• Perform specialty tasks (as assigned) such as pulling permits, creating submittals, Business Unit financial support, Sales operations support, prequalification support, travel coordination, office administration tasks, etc.
• Support the administrative project workflow, to include active work forecast work, backlog of work, and achievement of project deliverables within required deadlines.
• Schedule and support meetings, as requested, and ensure tracking and follow‐up of resulting action items. Take meeting notes and distribute as needed.
• Own SharePoint and help establish and maintain consistency with SharePoint use, including auditing and updating documents and sites as required.
• Identify opportunities and assist in development of improvements in operational processes and structures.

Cross-functional Relationships & Customer Satisfaction

• Develop and maintain professional internal client relationships across departments and geographies.
• Participate in cross-departmental and corporate committees and teams as assigned.
• Serve as back-up to other Business Operations teammates as needed.
• Support efforts to ensure department goals are aligned with business unit and company goals.

Communication

• Communicate and coordinate with McKinstry internal resources to meet project deliverables.
• Help manage flow of information to SharePoint, the network and stakeholders.
• Share information and best practices with team members.
• Participate in purposeful outreach and connection across departments and regions.

Perform other duties as assigned.

What You Need To Succeed at McKinstry:

• Highly proficient with Microsoft products, including Word, Excel, PowerPoint and Outlook required.
• Bachelor’s degree or equivalent work experience required.
• Experience providing business support in a large organization or multi-office environment strongly preferred.