Corporate Administrative Assistant, Food & Beverage Operations

Overview:

This position provides coordination and support to the Food & Beverage Operations Team based at the corporate office. This will support our Vice President of Food & Beverage, Corporate Director of Food & Beverage, Head of Culinary, and Corporate Executive Chef.

This is an in office role based out of the Omni Corporate Office, Monday through Friday.

Responsibilities:

• Communicate directly with internal and external stakeholders on multiple projects
• Assist with travel arrangements
• Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking
• Strong interpersonal skills for communication and collaboration between departments
• Assist with Executives expense report assembly routing, and tracking
• Handle special projects as assigned
• Assist with assembly of PowerPoints and presentation materials
• Liaise with internal departments and properties for executives
• Daily / Weekly / Monthly communication with hotel executives and executive assistants
• Calendar management
• Assist with invoicing and rebills for department
• Assembly of extensive trip files pre and post
• Monthly reporting
• Composing Memos and Agendas
• Work closely with operations department
• Schedule, coordinate and facilitate technology for Webinars, and conference calls
• Update contact lists and email distribution lists for corporate and hotel/resort information
• Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar
• Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties
• Field and distribute mail to operations department
• Update intranet and other internal sites
• Ad-hoc projects for the operations team

Qualifications:

• Must be extremely proficient in Excel, Word, PowerPoint and Outlook
• Ability to work extended hours when needed
• Ability to work independently with minimal supervision
• Ability to maintain strict confidentiality
• Must be highly organized and have the ability to multi- task and shift priorities as needed
• Professionalism is a must
• Excellent written and verbal communications skills
• Must be a team player and contribute positive energy
• Flexibility and capability to take on special assignments/projects
• Bachelor’s degree preferred
• Experience in Hospitality, Food & Beverage, and Administration is a plus

*Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:*

*EEOC is the Law Poster* (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf "https://www1.eeoc.gov/employers/poster.cfm")*.*

*Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.*

*If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to:* *applicationassistance@omnihotels.com (mailto:applicationassistance@omnihotels.com).*

Source: Hcareers