Events Operation Intern

The Events Operations Intern will support the Events team with day-of event coordination, operational logistics, and venue readiness. This role is ideal for someone interested in gaining hands-on experience in event operations, venue management, and behind‑the‑scenes execution. The intern will work closely with the event coordinator and part-time event staff to ensure events run smoothly from setup to teardown.

Duties/Responsibilities: Event-Day Operations & Coordination Assist with on-site coordination during events: including guest services, vendor support, and operational logistics. Support the events team with managing timelines and event flow. Troubleshoot event-day issues as they arise and communicate promptly with supervisors and clients.

Provide guidance and direction to staff to ensure event spaces and operations meet client expectations and venue standards. Act as the designated on-site contact in case of emergencies, following established safety protocols and coordinating with management as needed. Event Setup & Teardown Help prepare event spaces including furniture layouts, venue cleanliness, signage, and equipment setup.

Lead/participate in event teardowns, ensuring efficient and orderly removal of materials and resetting spaces. Assist with venue “flips” between events, ensuring quick turnaround and accurate room configuration. Inventory & Equipment Management Maintain accurate inventory of event supplies and equipment.

Assist with tracking, organizing, and restocking materials before and after events. Report missing, damaged, or low‑stock items to the Events Coordinator. In the Office Respond via email to event inquiries, answer client questions and reaching out to make first contact professionally.

Follow up with client point of contacts to send post-event feedback surveys. Assist in keeping all data organized and up to date, including but not limited to outlook calendars, excel spreadsheets, and CRM tools. Help organize, pull, and analyze event data as requested.

Qualifications Strong interest in event planning, operations, hospitality, or venue management. Ability to work evenings, late nights, weekends, and race weekends. Comfortable performing physical tasks, including lifting, moving equipment, and standing for extended periods.

Reliable, punctual, and proactive with strong attention to detail. Excellent communication and teamwork skills. Ability to thrive in fast-paced, dynamic environments.

Positive attitude and willingness to learn. Interest or passion for motorsports is a plus. What You’ll Gain Hands-on experience in event operations and logistics.

Exposure to venue management, client service, and vendor coordination. Opportunities to participate in a variety of event types. Mentorship and guidance from experienced marketing and event professionals.

Schedule: Part-time; Must be available nights & weekends Location: Dallara

Experience Hub: 1201 Main St. Speedway, IN 46224. Other

Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice The three core values at Dallara are Humbleness , Integrity , and Curiosity . Humbleness: We want to do our job well and with passion, determination and competence, embracing failure, sharing knowledge and overcoming difficulties with resilience, knowing that the greatest danger is to believe that you know.

Integrity: We believe in keeping our word, in respecting each other and the promises made; we want to develop bonds based on honesty, trust and the earnestness of human relationships. Curiosity: We want to do better what we have always done with promptness, enthusiasm and love for knowledge, challenging what exists in new and adaptable ways, with the continued willingness to learn. ITAR Requirements: To conform to U.S.

Government export regulations, including the International Traffic in Arms Regulation (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. EEO Statement: Dallara USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.