Intern Events & Operations Specialist

Date Posted

11/05/2026

Hiring Organization

Rose International

Position Number

510440

Industry

Social Media

Job Title

Intern Events & Operations Specialist

Job Location

Menlo Park, CA, USA, 94025

Work Model

Hybrid

Work Model Details

3 days a week onsite and 2 days remote

Employment Type

Temporary

FT/PT

Full-Time

Estimated Duration (In months)

13

Min Hourly Rate($)

45.00

Max Hourly Rate($)

45.00

Must Have Skills/Attributes

Program management

Experience Desired

Recruiting Events, Intern Programs, Early in Career (University Recruiting) (3 yrs), Vendor Management (1 yrs)

Required Minimum Education

High School Diploma or equivalent

C2C is not available

Job Description

Location:

Menlo Park, CA or Bellevue, WA or New York, NY

Travel:

• Willing to travel 10-20% of the time

Must Have:

• Early Careers or Intern Program Operations experience
• Vendor Management
• General Operations background

Nice to Have:

• Project/Program Management
• Excellent organizational skills
• Exceptional attention to detail
• Strong customer satisfaction focus
• Effective oral and written communication skills with ability to communicate across all levels of the org internally and externally
• Experience working in a team environment and across cross functional teams
• Ability to prioritize multiple competing priorities in a fast-paced, high volume environment
• Strong problem solving, analytical and critical thinking skills
• Ability to handle ambiguous situations and deliver on desired goals
• Experience organizing events

Responsibilities:

• Develop and deliver events end to end, covering planning, program management, stakeholder engagement, marketing and logistics against defined event objectives
• Support the planning and execution of intern orientations and onboarding events at site, including virtual regional sessions
• Plan and execute participant events, including registration, briefings and event collateral
• Staff Early in Career and Intern Program events
• Support the Intern Hackathon Program, including communication, engagement and facilitation
• Set up and monitor pre-start Workplace groups, pushing out core messaging and resources to participants
• Act as a first point of contact for participant questions and escalations pre-start and during the program, following the relevant escalation path
• Raise purchase orders and partner with cross functional teams
• Run event production and logistics, including venues, rooms, catering, security, audio visual and staging
• Manage relationships and projects with external event vendors
• Management of our events calendar and tracking towards our budget
• Manage event inventory and SWAG, and act as event lead and on site point of contact ensuring events are executed well
• Regular monitoring of pre-hire audits, escalating where action is needed
• Support the part time extension process via Recruiting, HR and Programs, addressing questions and escalations from client partners
• Work with the Programs team and cross functional partners to facilitate start date confirmation, ensuring participants have the appropriate right to work
• Work directly with Supply Chain globally to ensure tech is deployed ahead of participant start dates, escalating where necessary
• Liaise with the Space Planning teams so that desk allocation and badging are triggered as part of the onboarding process
• Manage overall communication to participants and client partners across the program lifecycle
• Establish partnerships with our Client Partners in Recruiting, Intern Managers and Intern Directors, troubleshooting questions and following the relevant escalation path
• Provide clear communication of progress, roadblocks and updates to the broader Programs team so goals are met and best practices are shared

• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).