LEGAL ASSISTANT (ENTRY LEVEL)

LEGAL ASSISTANT (ENTRY LEVEL)

An employee in this position is responsible for performing a variety of administrative duties in assisting assistant state attorneys with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys' calendars; answering calls and reading mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

Duties and responsibilities:

• Dependable and routine in-office attendance during regularly scheduled business hours.
• Ability to focus and pay attention to detail.
• Efficient keyboard skills.
• Effective and efficient communication skills and ability to interact professionally with other employees, members of the public, and other stakeholders.
• Ability to operate the telephone system and respond to calls promptly and professionally.
• Review and promptly respond to all electronic messaging.
• Perform quality work within deadlines.
• Ability to operate a computer and other office machinery.
• Ability to follow rules, regulations, policies and procedures.
• Work effectively as a team contributor as well as independently.
• Comply with all public records statutes and policies.

Examples of work performed:

• Prepare legal documents.
• Responsible for all administrative activities, as required.
• Coordinate meetings, depositions, and/or court appearances including space, time, place and notify all participants.
• Assist victims and witnesses, as needed.
• Maintain calendars.
• Arrange travel itineraries, hotel accommodations, and reimbursement forms.
• Research and prepare reports, as necessary.
• Receive, scan and distribute incoming mail.
• Receive and process law enforcement electronic media.
• Assist in the processing and maintenance of all electronic media including e-filings, evidence, and media.
• Update case management system and assist with data collection and reports.
• Generate subpoenas and update case management system from returns.
• Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases verbally and in written form.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Secure supplemental case information.
• Bilingual employees will assist in translations and interpretation, when needed.
• Supervise and/or train staff, as needed. Transcribe dictation, as needed.
• Notarize documents, as needed.