Operations Specialist (Corporate Actions)

Key Responsibilities

• Corporate Actions Processing: Assist in identifying, validating, and processing mandatory and voluntary corporate action events, ensuring accurate and timely completion across client accounts.
• Notification & Communication: Distribute corporate action notifications to internal stakeholders and clients; respond to inquiries regarding upcoming or in-progress events.
• Reconciliation: Support daily reconciliation of corporate action positions and entitlements against custodian and depository records to ensure data accuracy.
• Election Processing: Collect and submit client elections for voluntary corporate actions (e.g., rights offerings, tender offers, exchange offers) within required deadlines.
• Entitlement Calculations: Assist with calculating and verifying cash and stock entitlements resulting from corporate action events.
• Compliance & Controls: Adhere to all relevant regulatory requirements and internal policies; support audit and regulatory inquiries as needed.
• Issue Resolution: Identify and escalate discrepancies, missing elections, or processing errors in a timely manner to mitigate risk and financial exposure.
• Reporting: Prepare and maintain reports on corporate action events, processing status, and outstanding items for review by senior team members.

Education and Experience

• Bachelor's degree in Finance, Accounting, Economics, Business, or a related field or equivalent work experience.
• 0–2 years of relevant experience in financial services; internship experience in operations, corporate actions, or securities processing is a plus.
• Basic understanding of financial markets and common types of securities (equities, fixed income, mutual funds).
• Familiarity with the corporate actions lifecycle is a plus but not required; training will be provided.

Preferred Qualifications

• Experience or coursework in securities operations, brokerage back-office, or financial services operations.
• Exposure to financial data platforms such as Bloomberg or Reuters.
• Basic proficiency in Microsoft Excel; experience with SQL or data tools is a bonus.
• Pursuit of or interest in professional certifications such as FINRA Series 99, CFA, or similar designations.

Knowledge, Skills, and Abilities

• Strong attention to detail with the ability to identify discrepancies in large data sets.
• Clear and professional written and verbal communication skills for interaction with internal teams and clients.
• Ability to prioritize and manage multiple tasks effectively under tight deadlines.
• A collaborative mindset and willingness to learn in a team-oriented environment.
• Comfort working with technology and financial systems; adaptable to new tools and processes.