OPS GOVERNMENT OPERATIONS CONSULTANT II - 64858436

Duties and Responsibilities:

This is a highly responsible position requiring extensive knowledge of the operation and organization of the Division of Disability Determinations. A thorough knowledge of state and federal policies and procedures related to facilities management, safety and loss prevention, security and privacy, purchasing and budget, and contract management is required.

• Facilities Management / Safety & Loss Prevention

Comply with and monitor SSA and DOH facility management and safety and loss prevention policies and procedures;

Responsible for building maintenance and facility issues, physical security and safety, furniture and non-computer related equipment, disposal of surplus commodities, and building owner, landlord, vendor communication;

Responsible for facility safety inspections and evacuation drills, Incident Reports, newsletters, bulletins;

Assist with preparation for state and federal audits, development of the division’s Security and Privacy Plan (SPP), Continuity of Operations Plan (COOOP), and Business Continuity Plan (BCP) in compliance with SSA and DOH policies and procedures.

Attend related training, meetings, conferences, and workshops;

• Purchasing and Budget

Assist as needed in areas that include, but are not limited to, obtaining quotes; e-Purchasing; e-Spend Plan; requisitions, purchase orders, invoice reconciliation via MyFloridaMarketPlace (MFMP/AOD); level 1 and/or level 2 State Purchase Card (P-Card) charges and reconciliation; single source, competitive solicitations, exceptional and emergency purchases; provide and track expenditure and obligation info as needed for monthly, quarterly, and yearly spending plans.

Comply with all related policy and procedures.

• Contract Management

Monitor and maintain the division’s Security Guard contract;

Assist with the division’s Mail Services contract in compliance with DOH policies and procedures;

• Administrative

Maintain required state and federal documentation;

Assist management in development and implementation of administrative policy and procedure changes and in addressing and resolving complex work problems.

• Other

Performs other duties as needed.

Required Knowledge, Skills, and Abilities:

• Knowledge of State of Florida and SSA procurement rules, regulations, laws, and procedures

• Knowledge of state and department contract administration policies and procedures

• Knowledge of facilities management, state laws, policies and procedures

• Knowledge of state and department safety and security of facilities

• Knowledge of and ability to operate general office automation equipment, i.e., personal computer, fax, copier, printer, scanner, etc.

• Knowledge of and ability to utilize the My Florida Market Place and FLAIR computer system for procurement functions

• Ability to analyze and gather information

• Ability to read and apply applicable regulatory policies, procedures, and guidelines.

• Ability to communicate effectively in writing and verbally.

Minimum Qualifications:

Must be physically present in the office to effectively perform job duties and responsibilities.

Preferred Qualifications:

• Experience with MyFloridaMarketplace (MFMP/AOD), including but not limited to, e-Quotes, Requisitions, Purchase Orders and Invoice Reconciliations.

• Experience in Facilities Management.

• Experience contracting vendors.