Procurement & Contracts Operations Associate

Fellowship Program Position: This Fellowship Program position is a full-time, temporary, limited term assignment not to exceed three years from the date of hire. It is intended for individuals that have graduated with a bachelor's degree or master's degree from an accredited college or university within the last 12 months.

Target start date in January 2027

The Procurement & Contracts Operations Associate provides operational and technical support to the Procurement & Contracts Department (P&C). The position supports department management; delivers customer service to internal and external stakeholders; maintains data in complex accounting and contract administration systems; develops procedural and technical documentation; analyzes data and reports department metrics; and contributes to P&C projects and initiatives. The position collaborates proactively with the P&C team, Contract Management Office, external vendors, TRS leadership, and agency staff.

WHAT YOU WILL DO:

Business Operational Support

• Provides administrative and operational support to P&C staff and management, including preparing correspondence, forms, meeting materials, agendas, presentations, executive summaries, and follow-up documentation.
• Maintains and updates policies, procedures, job aids, training materials, and recurring reports, ensuring accurate content, document control, and compliance support.
• Supports program development and operational improvement through research, trend analysis, benchmarking, quality reviews, and tracking of procurement and contract requirements.
• Compiles information and coordinates responses to public information requests and inquiries from internal business units.
• Coordinates meetings and tracks feedback, approvals, action items, and related records to support timely follow-through.
• Coordinates travel for the Division, including preparation of travel vouchers, reimbursements, and other related documents.

Technical Support

• Collects, validates, maintains, and analyzes data and performance metrics; prepares recurring and ad hoc reports, dashboards, charts, summaries, and other analytical products to support workload management and decision-making.
• Maintains department systems and digital content, including PAVES, SharePoint, shared drives, and the metrics dashboard, to support accurate information, effective organization, usability, and document consistency.
• Identifies outdated, duplicate, or disorganized content and supports appropriate review, cleanup, and records maintenance.
• Documents processes and develops guidance and training materials for department technologies and systems.
• Provides responsive technical and customer support to internal and external stakeholders and collaborates with P&C staff on special projects.

Project Management Support

• Participates on division and agency-wide project teams.
• Supports project planning and execution by developing project plans, timelines, task lists, materials, and deliverables; coordinating inputs; and monitoring deadlines.
• Tracks and communicates project status, risks, issues, decisions, and action items to team members and stakeholders.
• Identifies project obstacles, recommends solutions, and facilitates meetings and discussions to maintain progress.
• Manages assigned deliverables from initiation through completion, ensuring timely and accurate results.

Fellowship Program

• Participates in trainings and projects related to the TRS Fellowship Program including webinars, quarterly check-ins, classes or other learning activities, book group, projects and the mentoring program.
• Meets TRS Fellowship Program deadlines and goals for completion of trainings in deliverables in a timely manner.

• Performs related work as assigned.