Program Coordinator - Grant & Administrative Operations

Required Education: • Bachelor’s degree or equivalent Required Skills, Knowledge, and Experience: • Experience in administrative support, clerical operations, program assistance, project coordination, or a related field • Working knowledge of office practices, recordkeeping, business correspondence, and basic arithmetic • Ability to organize information, maintain accurate records, prepare reports, and manage competing priorities • Ability to follow written and verbal instructions, apply established procedures, and exercise independent judgment when appropriate • Ability to establish effective working relationships with colleagues, leadership, external partners, and members of the public • Ability to handle confidential client, personnel, financial, and program information appropriately Preferred Skills, Knowledge, and Experience: • Experience supporting government programs, public health initiatives, healthcare organizations, or nonprofit services • Experience with grant or contract documentation, fiscal records, purchasing, invoices, or expense processing • Experience coordinating meetings, travel, outreach activities, or events involving multiple stakeholders • Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint Program Coordinator – Grants & Administrative Operations Job Responsibilities: • Provide administrative and operational support to the Project Director, Assistant Director, and program staff • Coordinate project activities, assist with planning initiatives, track assignments, and help ensure projects progress according to established timelines • Support grant and contract administration by preparing, reviewing, processing, and maintaining requisitions, vouchers, claims, invoices, and related documentation • Coordinate calendars, meetings, travel arrangements, conferences, webinars, training sessions, and other program events • Prepare meeting agendas, minutes, correspondence, reports, presentations, spreadsheets, tables, and charts • Communicate and coordinate with internal departments, financial staff, external agencies, community partners, and funded organizations • Assist with public outreach, community presentations, agency site visits, and stakeholder engagement activities • Maintain organized program files, records, schedules, and contract lists while ensuring accuracy and confidentiality • Compile, verify, and summarize routine program and administrative data • Exercise sound judgment when following established policies, procedures, and instructions • Provide occasional guidance or coordination to interns or staff assisting with routine projects and administrative duties • Perform other related duties as assigned