Project Coordinator

About the Role

The Project Management Coordinator is an entry-level position within the Project Management Office (PMO) primarily responsible for coordinating and overseeing a portfolio of Renovation projects while providing administrative and operational support to the broader PMO team. The Project Management Coordinator will work closely with cross-functional partners to establish project timelines, track deliverables, communicate project status, identify risks or delays, and ensure projects progress according to established deadlines. This position will support key PMO processes and administrative activities as needed. This is an ideal opportunity for someone early in their project management career who is highly organized, detail-oriented, proactive, and interested in developing cross-functional project management experience within a consumer products environment.

What You’ll Do

• Coordinate and manage assigned Renovation projects from initial project intake through completion. These projects will include but are not limited to seasonal retailer endcap or display programs, new inline color refreshes, and/or multipack packaging development.
• Serve as the primary project management point of contact for assigned Renovation projects, ensuring cross-functional partners understand project scope, responsibilities, and deadlines.
• Develop and maintain project timelines using SmartSheet, Basecamp, and other PMO tools.
• Facilitate project communication and provide clear, timely updates to stakeholders regarding project status, upcoming milestones, risks, and outstanding actions.
• Monitor project progress and proactively identify potential schedule risks, missing information, or outstanding decisions.
• Escalate issues and missed deadlines to the appropriate project stakeholders and PMO leadership when necessary.
• Manage the administrative intake process for new Renovation projects submitted through the Renovation Intake Form.
• Maintain PMIS trackers and ensure project information remains accurate and current.
• Support the preparation and coordination of quarterly PMO Lessons Learned meetings, including assisting in the preparation, organizing information, documenting key learnings during the meeting, and helping track follow-up actions.
• Assist with other PMO process improvement and administrative initiatives as assigned.

Who You Are

• Bachelor's degree in Project Management, Business, Supply Chain, Marketing, Operations, or a related field; equivalent relevant experience may be considered.
• 1+ years of professional experience, including internships, project coordination, or other relevant experience.
• Strong organizational and time-management skills with excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Ability to proactively follow up with stakeholders and drive tasks toward completion.
• Thrives working in a cross-functional team environment.
• Ability to identify when information, decisions, or deliverables are missing and take appropriate action.
• Logical and creative problem-solving and analytical skills required.
• Possesses influencing skills (leads by example, clearly articulates business cases and interpretation of cause-effect impact).
• Experience with project management tools such as SmartSheet, Basecamp or similar platforms preferred but not required
• Experience working in a consumer products, retail, or customer-focused environment preferred but not required

Benefits at Leapfrog

• 15 days Paid Time Off your first year, and an additional day each year thereafter (up to 25 days), as well as company paid sick days, holidays and parental leave options
• Medical, dental, and vision insurance as well as commuter benefits and additional voluntary benefits
• Annual bonus payouts for all salaried employees, and up to a 5% 401k match with no vesting period
• Summer Fridays - from Memorial Day to Labor Day enjoy half days every Friday

Salary Band

$50,000 - $65,000 plus bonus, full-time, salaried, exempt, hybrid