Research Program Administration Officer I, Steward Observatory (Safford, AZ)

Financial assistance duties:

• Prepares cost and salary projections and analyses; prepares financial and administrative reports for administrative planning purposes; analyzes and interprets financial data.
• Monitors and approves program expenditures ensuring that budget allocations are not overspent; reviews and authorizes purchase of supplies, service, and equipment within budgeted limits.
• Processes p-card purchases, expense reimbursements, monthly billing, requisitions, purchase orders, and payment to outside vendors.

Operational assistance duties:

• Provides daily administrative support at base camp office to all research operations at MGIO.
• Compiles, stores, and organizes all appropriate records.
• Professionally greets and gives directions to all who visit the base camp for both astronomical research purposes and business.
• Reviews weekly time sheets and approves time sheets in the absence of the director.
• Keeps informed of regulations, policies, and procedures set forth by the university or outside governing agencies.

Facilitates the overall operation of the annual MGIO Summer Youth Work Program:

• This includes advertisement, recruitment hiring, record keeping, and overall supervision, which takes place over a few months.

Knowledge, Skills, and Abilities:

• Strong attention to detail and organizational, time management, and problem-solving skills.
• Ability to interact professionally and effectively with others.
• Ability to work both independently and as part of a team.