Special Collections Associate

The Special Collections Associate serves to ensure continuous functioning of Special Collections. Participates in staffing the department’s reading room, monitors use of non-circulating rare books, manuscripts and archival materials. Provides clerical and administrative support for University Archives and Special Collections Programs and Outreach Manager.

Specific Responsibilities

• Ensure department security procedures are performed.
• Provide support to the University Archives and Special Collections Programs and Outreach Manager.
• Create metadata for department projects
• Participate in staffing of Special Collections reading room, informs patrons of policies and procedures related to use of rare materials within reading room
• Fulfill requests and retrieval of materials for use in reading room and for visiting classes
• Serve as department receptionist, maintain department correspondence, databases, and files, including donor relations information
• Generate book orders and track expenditures
• Provide support for permission to publish, photoduplication, digitization requests
• Generate and maintain student employee records including budget and timecard approval

Required Relevant Education & Experience

Must possess an Associate’s degree and 6 months to 1 year of library or relevant experience.

Preferred Relevant Education and Experience

• Experience working in a special collections department and/or experience with handling rare materials
• Excellent interpersonal skills and ability to work with diverse individuals
• Ability to perform detailed work that may be repetitive in nature
• Experience with Microsoft office, databases and spreadsheet software
• Critical thinking skills
• Ability to lift 50 pounds

Supervisory Responsibilities

Has authority or responsibility for the supervision of student workers or graduate assistants only.

Knowledge, Skills and Abilities

Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills, Willing to interact with students, Work effectively with a diverse community