STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- LEGAL ASSISTANT I - 21000529

DISTINGUISHING CHARACTERISTICS OF WORK:

This is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

ESSENTIAL JOB DUTIES:

An employee assigned to this class has ultimate clerical responsibility for all cases assigned to his/her division and may assist in other divisions as needed. Work is performed under the close supervision of a higher-level supervisor or an attorney and is reviewed through conferences for the achievement of desired results as follows:

• Ability to focus and pay attention to detail;
• Ability to follow rules, regulations, policies and procedures;
• Ability to operate a computer and other office machinery;
• Ability to operate the telephone system and respond to calls promptly and professionally;
• Ability to read and comprehend;
• Comply with all Public Records statutes and policies;
• Dependable and routine in-office attendance during regularly scheduled business hours;
• Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
• Efficient keyboard skills;
• Perform quality work within deadlines;
• Review and promptly respond to all electronic messaging;
• Travel as required;
• Work effectively as a team contributor as well as independently;

Additional job duties may include, but are not limited to, the following:

• Accompany ASA to court and assist as required;
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media;
• Assist with data collection and reports;
• Assists victims and witnesses, as needed;
• Bilingual employees will assist in translations as needed;
• Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants;
• Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form;
• Generate subpoenas and update case management system from returns;
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports;
• Maintain calendars, arrange travel itinerary and hotel accommodations and reimbursement forms;
• Notarize documentation;
• Perform any and all duties as required
• Prepare legal documents;
• Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested;
• Receive and process Law Enforcement electronic media;
• Receive, scan and distribute incoming mail;
• Research and prepare reports as necessary;
• Responsible for all administrative activities as required;
• Secure supplemental case information;
• Updates case management system and notes;

NOTE: DUTIES ARE ILLUSTRATIVE AND NOT EXHAUSTIVE. THE OMISSION OF SPECIFIC STATEMENTS OF DUTIES DOES NOT EXCLUDE THEM FROM THE POSITION IF THE WORK IS SIMILAR, RELATED, OR A LOGICAL ASSIGNMENT TO THE POSITION.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of office procedures and practices; the principles of correct grammar usage; basic arithmetic; plan, organize and coordinate work activities; determine work priorities, assign work and ensure completion of assignments; review work for accuracy and quality of content; train others; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; interpret rules, regulations, policies and procedures; perform basic arithmetical calculations; deal effectively with a variety of people; prepare reports and maintain records.

EDUCATION/MINIMUM QUALIFICATIONS:

A high school diploma or equivalency and two (2) years of secretarial experience or an equivalent combination of both can be substituted for required experience.