Student Engagement Administrative Specialist - University Center

* Provides comprehensive professional-level administrative support to the Student Engagement unit. * Coordinates facility access, scheduling, office logistics, and other operational needs in collaboration with appropriate campus partners. * Coordinates calendars, meetings, travel arrangements, special projects, and administrative priorities as needed. * Coordinates departmental meetings, prepares agendas and materials, records minutes, communicates follow-up actions, and monitors completion of assigned action items. * Maintains confidential records and files in accordance with university policies, records retention requirements, and applicable privacy standards. * Analyzes administrative information and prepares reports to support leadership decision-making, planning, and continuous improvement. * Develops, maintains, and improves office procedures, records management systems, administrative workflows, and tracking processes. * Provides guidance to departmental staff regarding administrative procedures, timelines, documentation requirements, and appropriate campus resources. * Ensures the confidentiality and appropriate handling of personnel, financial, student, and other sensitive departmental information. * Coordinates and administers purchasing, procurement, payment, and financial processes for the Student Engagement unit. * Processes and reviews invoices, purchase requests, travel reimbursements, expense reconciliations, and other financial transactions for accuracy, completeness, and compliance. * Monitors departmental budgets and prepares regular financial reports for review. * Assists in analyzing expenditures, budget balances, trends, and variances and identifies potential budgetary concerns or resource needs. * Assists leadership with budget planning, forecasting, resource allocation, and monitoring of departmental financial priorities. * Coordinates contracts, service agreements, vendor documentation, and related administrative processes. * Ensures financial activities are consistent with University, UW System, and State of Wisconsin fiscal policies and procedures. * Identifies financial or procurement issues requiring additional review and coordinates with Financial Services, Purchasing, or other appropriate campus offices to resolve issues. * Develops and maintains administrative procedures and tracking systems that improve the accuracy, efficiency, and timeliness of departmental financial processes. * Oversees the Student Engagement Student Employment Program, establishing consistent processes, expectations, and practices across Student Engagement units. * Directly supervises student employees assigned to support student employment administration, providing direction, coaching, feedback, and professional development. * Provides leadership and oversight for student employment processes, including recruitment, hiring, onboarding, payroll, and performance evaluation processes. * Develops and maintains student employment procedures, resources, timelines, and communication practices to support consistent and efficient administration across Student Engagement. * Establishes and supports student employee onboarding, training, and professional development practices that promote student learning, leadership development, and career readiness. * Identifies trends, challenges, and opportunities within student employment and recommends improvements to strengthen the student employee experience and operational effectiveness. * Associate degree in Business Administration, Office Administration, Higher

Education Administration, or a related field, or an equivalent combination of education and experience. * Three years of progressively responsible administrative support experience. * Experience managing…