TCC Student Office Administrator

Job Posting Title:

TCC Student Office Administrator

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Hiring Department:

Academic Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Oct 09, 2026

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Position Duration:

Expected to Continue Until Aug 15, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Current UT students are eligible to apply. This position is expected to run from October 2026 through August 2027 and may be extended based on business needs and student performance. Both Work-Study and non-Work-Study students are eligible.

Purpose

To support the daily administrative, event, and facility operations of the Thompson Conference Center through office assistance, event preparation, customer service, and special project support.

Responsibilities

Primary Responsibilities

• Maintain the linen room and prepare weekly laundry service items.

• Create and prepare signage for upcoming events.

• Develop PowerPoint presentations for the TCC event reader board.

• Assist with monitoring and responding to inquiries received through the TCC inbox.

• Distribute post-event surveys to clients and event contacts.

• Maintain and organize Banquet Event Order (BEO) and room diagram files.

• Print and prepare weekly parking permits.

• Compile and distribute the weekly TCC newsletter ("The Weekly").

• Monitor the catering inbox and ensure catering invoices are appropriately uploaded and filed in Box.

• Perform biweekly deep cleaning and upkeep of the TCC Mother's Nursing Room.

Additional Responsibilities

• Provide backup support for Mazevo administration, including updates to settings, pricing plans, resources, and other assigned tasks.

• Provide front desk coverage as needed.

• Update and maintain the TCC directory and staff birthday list.

• Assist with social media initiatives, including event photography and content-related projects.

• Assemble and maintain sales kits and promotional materials.

• Create client appreciation and thank-you packages.

• Assist with special projects as assigned, including updates to staff training materials and binders.

Required Qualifications

• Currently enrolled as a student at The University of Texas at Austin.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple assignments and meet deadlines in a fast-paced environment.

• Demonstrated customer service skills and professionalism when interacting with clients, guests, and staff.

• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.

Salary Range

$15.00 per hour

Working Conditions

• Work is performed in a professional office and event venue setting.
• Position requires the ability to use standard office equipment, move throughout the facility, perform light physical tasks such as stocking supplies and transporting materials, and occasionally assist with event-related operations.

Career Competencies Gained:

Students in this position will have the opportunity to develop and strengthen the following career competencies:

• Professional Communication through client interactions, inbox management, survey distribution, and front desk support.

• Project and Event Support through coordinating event materials, documentation, logistics, and communications.

• Career and Self-Development by gaining experience in a professional office and event venue environment.

• Critical Thinking and Problem Solving through troubleshooting administrative issues, managing competing priorities, and supporting special projects.

Required Materials

• Resume
• Cover Letter
• References

Important for Current University Students: As a student, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times to attach your Letter of Interest, Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer (https://hr.utexas.edu/current-employee/compliance/equal-employment-opportunity-eeo-and-affirmative-action-aa), complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents (http://hr.utexas.edu/current/services/I9docs.html) to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) (https://hr.utexas.edu/sites/default/files/e-verify-poster.pdf) [PDF]
• Right to Work Poster (English) (https://hr.utexas.edu/sites/default/files/RightToWorkPosterEnglish.pdf) [PDF]
• Right to Work Poster (Spanish) (https://hr.utexas.edu/sites/default/files/RightToWorkPosterSpanish.pdf) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 (https://secure4.compliancebridge.com/utexas/public/getdoc.php?file=3-3031).

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here (https://compliance.utexas.edu/asfsr) or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.