Assistant to the President/CEO

The assistant to the President/CEO is responsible for providing administrative support to the President while completing projects that coincide with the needs of the organization. Duties include, but not limited to, project management, taking minutes at Board of Directors and Executive Committee meetings, drafting correspondence and reports, research, and assisting the Membership Coordinator.

Essential Job Functions:

• Research topics that are of interest of Phoenix Sister Cities
• Manage all aspects, including recruitment process, for Phoenix Sister Cities Internships
• Develop collateral materials for fundraising and marketing
• Attend Board and Executive Committee Meetings and record minutes
• Assemble agendas, gather RSVPs, and maintain communication with all involved members
• Manage Phoenix Sister Cities membership program, including sending renewals, expirations, and updating database to reflect incoming and renewing members
• Assist protocol delivery between international relations and Phoenix City Mayor’s office

Internship Program

Fall 2026 Internship Application Deadline: Applications are closed.

Internship positions include: Assistant to the President, Events and Marketing Coordinator, and Assistant to the Youth & Education Program Manager. Interns may be eligible for stipends and/or academic credit, depending on college policy and number of hours worked.

The required documents for the internship application are:

Online Application Cover Letter and Resume List of 3 Professional References

We will only be reviewing applications that have been submitted through the Online Application link. Please attach your resume, cover letter, and list of references *within* the provided Online Application.

If you have any questions or concerns, please contact:

Mariana.munguiaandrade@phoenix.gov and/or Mia.McLaughlin@phoenix.gov

Requirements

Must be a current undergraduate or graduate student, or recent graduate with a strong interest in nonprofit work, event management, international relations, economic development, communications, tourism, web design, municipal government, and public relations. Must have excellent communication skills, both written and verbal, attention to detail, organization skills, and willingness to learn. It is preferred that interns have some experience with Microsoft Office Suite.

The successful candidate must be organized with the ability to multitask and meet deadlines, and the ability to work independently and in a team are necessary.

Schedule

Full and part-time internships are available; preference is for interns to work no less than 20 hours a week over a minimum of three days. Interns are also required to attend occasional evening meetings and have opportunities to attend committee events on the weekends.

FAQ

Here are some of the questions we receive most often about our internship program. Please send additional questions to mariana.munguiaandrade@phoenix.gov.

Is the internship paid?

Some positions receive a stipend. All interns, paid or unpaid, receive either a parking pass for the Adams Street parking garage, located half a block west of Phoenix City Hall, or public transportation reimbursement.

How many hours do I have to work?

Hours vary depending on your schedule. Phoenix Sister Cities requires a part-time intern to work a minimum of 24 hours a week, while a full-time intern works 40 hours a week.