Assistant to Youth and Education Program Coordinator

Phoenix Sister Cities currently offers three major programs related to youth, including the Youth Ambassador Exchange Program, the Teach Abroad Program and the Phoenix-Taipei Sister Schools STEAM Pilot Program. The Assistant reports to the Youth and Education Program Coordinator and assists in all aspects of the implementation of these programs.

Essential Job Functions:

• Organize and present youth and education program marketing materials for social media platforms, newsletters, and websites.
• Coordinate alumni events to provide ongoing opportunities for involvement and recruitment.
• Work closely with the Youth and Education Program Coordinator to review applications, assist in interviews, attend academy sessions to prepare ambassadors for living abroad, help raise funds for youth activities, and assist with departures and arrivals of youth ambassadors in the summer.
• Continue ongoing research to expand the Teach Abroad program.
• Assist with the implementation of the Sister Schools STEAM Pilot Program.

Requirements

Must be a current undergraduate or graduate student, or recent graduate with a strong interest in nonprofit work, event management, international relations, economic development, communications, tourism, web design, municipal government, and public relations. Must have excellent communication skills, both written and verbal, attention to detail, organization skills, and willingness to learn. It is preferred that interns have some experience with Microsoft Office Suite.

The successful candidate must be organized with the ability to multitask and meet deadlines, and the ability to work independently and in a team are necessary.

Schedule

Full and part-time internships are available; preference is for interns to work no less than 20 hours a week over a minimum of three days. Interns are also required to attend occasional evening meetings and have opportunities to attend committee events on the weekends. Applicants interested in serving as the Assistant to the Youth and Education Program Coordinator must have some weekend availability.

FAQ

Here are some of the questions we receive most often about our internship program. Please send additional questions to mariana.munguiaandrade@phoenix.gov.

Is the internship paid?

Some positions receive a stipend. All interns, paid or unpaid, receive either a parking pass for the Adams Street parking garage, located half a block west of Phoenix City Hall, or public transportation reimbursement.

How many hours do I have to work?

Hours vary depending on your schedule. Phoenix Sister Cities requires a part-time intern to work a minimum of 24 hours a week, while a full-time intern works 40 hours a week.

Do I have to work weekends or evenings?

Not regularly, but you are encouraged to attend various events, programs, and meetings that take place on the weekends and evenings. Interns are required to attend Board of Directors meetings as well as City Committee meetings.

What are the benefits of this internship?

The benefits of this internship include the opportunity to work in a public-private office environment at the City of Phoenix, providing you with the skills and opportunities necessary for a future professional career in a variety of industries.

What are the hours of the office?

Regular office hours are 9 AM to 5 PM.

Who will I report to as an intern?

You will primarily report to one staff member, but you will work with other staff members on a variety of projects.

What is the dress code?

The dress code is business attire.

What are some of the projects you work on?

Projects include newsletters, website, research, manuals, marketing for programs and events, Teach Abroad Program, Youth Ambassador Exchange Program, City Committees, Board of Directors meetings, international delegation visits, protocol services, and other various assignments.

How long is the internship?

The internship is a semester long.

Can this internship count towards college credit?

Yes, with an agreement between the college, the intern, and office supervisor. Approval must be cleared with the International Relations director.

Do interns get to participate in events?

Yes, if you are assigned to an event, the admission is hosted by the office.

Where is the office located?

Phoenix City Hall – 20th Floor 200 West Washington Street Phoenix, AZ 85003

Does this internship require travel?

Occasionally special events and meetings will be held off-site at local venues (Phoenix Metro Area); transportation can be arranged.

Does this internship require a background check?

Yes, your offer of the internship is contingent upon a positive background check.