Student - Protocol and Special Events Associate

Specific Responsibilities:

• Assists the designated staff member in coordinating all logistical efforts related to protocol and special events, both on and off campus.
• Duties may include researching vendors, tracking event attendance, preparing pre-event materials, and assisting with all other activities that ensure a successful event.
• Assists with preparing for and staffing signature on-campus events.
• Assistance may also be required to support President’s Office events as needed.
• Dates will be provided in advance.
• Administrative responsibilities including but not limited to:
• Updating information on the OPSE pages of the Ursinus College website in coordination with designated staff member.
• Preparing event support materials.
• Serving as an advocate for the office of the President.
• Assisting with various other duties as assigned.

Requirements:

• Available to work 4-8 hours per week during the academic year.
• Dependable and punctual.
• Detail oriented.
• Maintain confidentiality.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Available on advance notice to support on-campus events hosted by the President’s Office.
• Customer service oriented with positive attitude.

Helpful but not required:

• Event planning, management or staffing experience.
• Familiarity with campus partners: facilities, event technology, dining services.
• Proficient in Canva.
• Owns a laptop that can be used for work.